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SOUTH SHORE CORVETTE CLUB BY-LAWS
ARTICLE I - NAME AND PURPOSE OF THE CLUB
Section 1 - Name

The name of the club shall be the South Shore Corvette Club, (hereinafter the Club).

Section 2 - Purpose

The general purpose of the Club shall be to:
plan and promote trips, events and social gatherings for the entertainment and pleasure of
the members and guests of the South Shore Corvette Club,
perpetuate and enhance the image, vision and reputation of America’s sports car, the
Corvette,
encourage careful and skillful driving at all times on public highways,
act as good citizens in the community through the support of charitable causes.

Article II - MEMBERSHIP
Section 1 - Requirements for Membership

Applicants seeking membership in the South Shore Corvette Club must:
  • own a Corvette,
  • be a minimum of 21 years of age,
  • submit a completed application,
  • submit payment of annual dues in full with the application.
Applicants can expect the application process to be completed at the next monthly meeting following submittal of their application. Any applicant may be denied membership on the grounds of conduct or exhibited behavior not in the best interests of the Club.

Section 2 - Classes of Membership
2.1. Active Membership - Any person or partnership owning a Corvette and having paid annual dues.

2.2. Associate Membership - Any person or partnership no longer owning a Corvette and having been previously classified as an Active or Life Member and having paid annual dues. Associate Member status in the club will be applied to any active or life member upon the member’s request, and upon the expiration of the 90 day grace period as defined in Section 5 of these by-laws, provided they remain active and interested in the Club, and continue to pay dues. Should an Associate Member subsequently purchase another Corvette, said member's status shall automatically revert to their previous membership class.

2.3. Life Membership - Any person or partnership having attained a total of 35 years as a member of the South Shore Corvette Club. Life Membership Status in the Club shall be automatically conveyed to a member on the 35th anniversary of their membership. Life membership shall be conveyed equally to both Active and Associate Members who have attained 35 years of membership.

Section 3 - Dues
Annual dues for Active and Associate Members shall be $60.00, or such other amount as may be set at the Annual Meeting, payable in full no later than January 31st of each year. Dues for new members shall be prorated based on the month they make Application in accordance with the schedule for partial year membership as specified on the Club’s official Application for Membership.

Current Officers of the Club, as defined in Article IV, Section 1, and Life Members shall be exempted from paying dues. Should an officer resign from office before his or her term is completed, he or she will be liable for a prorated portion of that year’s dues in accordance with the schedule for partial year membership as specified on the Club’s official Application for Membership.

Members will be held liable to the Club for all bank charges levied against the club in the event that the member’s check is returned due to insufficient funds.

Section 4 - Voting Rights
One vote per active or life membership. Associate Members shall not be eligible to vote.

Section 5 - Termination of Membership

5.1. Membership will automatically lapse on March1st for non-payment of dues. Members who allow their dues to lapse and subsequently apply for reinstatement shall be responsible for a full year’s dues.

5.2. Resignation. Any member may resign by directing a letter of resignation to the Secretary, or in the case of a verbal resignation, in the presence of the Secretary and one other Club Officer.

5.3. Any member selling his/her Corvette(s) without purchasing or ordering another Corvette within ninety (90) days, and not requesting Associate Member status, shall be considered to have withdrawn from the Club.

Section 6 - Expulsion.
A member may be expelled from the Club due to:

  • lapse of membership: membership will automatically lapse on March 1st for non-payment of dues,
  • bad behavior: words or actions that are not in the best interest of the Club,
  • violation of Club by-laws, and/or
  • other causes as may be determined by the majority of Club members, and voted upon by a majority of Club officers.

An expulsion decision will require a two-thirds vote of the members present and voting at the meeting at which expulsion has been placed on the agenda.

Before any expulsion action is carried out, the member in question will:

  • be notified by the President of the expulsion reason(s), and
  • have the opportunity to submit in writing or in person, his/her position regarding the expulsion reason(s).

Article III - Meetings
Section 1 - Monthly Meetings

Regular monthly meetings of members shall be held on the last Thursday of each month (with the exception of November and December when no monthly meetings are held), or whatever day is designated by a vote of the majority of the membership present. The monthly meetings shall be held at the Weymouth-Braintree Lodge of Elks, (Couples Lounge), 1197 Washington St. (Rte. 53), Weymouth, MA at 7:00 p.m., or at whatever place and time is designated by a vote of the majority of the membership present

Section 2 - Annual Meeting
The Annual Meeting of the members shall be held once each year for the election of officers, reports of officers and committees, and for such other business as lawfully may come before this meeting. The Annual Meeting shall be held immediately following the last monthly meeting of the year in October.

Section 3 - Officers' Meetings
The President, Vice-President, Secretary, Treasurer, Cruise Director, Officer- at-Large, and Web Site Director shall meet to discuss Club business. Said meetings shall be held once a month, not more than 14 days before a regular monthly meeting of the general membership of the Club. Any member may, with prior notice, be placed on the Officers' meeting agenda and attend that meeting if they so desire.

Section 4 - Special Meetings
Special meetings of the members may be called by the President or by a majority of Officers or by a petition of 10 members or more.

4.1. Notice of Special Meetings. Notice of special meetings, stating the place, day, hour and purpose of any special meetings of the members shall be given by the Secretary and sent by email to each member not less than seven (7) days and not more than ten (10) days before such meeting.

Section 5 - Quorum
At all stated meetings of the members, all active and life members present shall constitute a quorum. All votes regarding Club business shall be affirmed or defeated by a simple majority of the quorum unless specified otherwise herein. If any member at a meeting requests a secret ballot on any action requiring a vote, a secret ballot will be taken.

Article IV – ORGANIZATION
Section 1 - Number and Titles of Officers

There shall be seven (7) elected Officers of the South Shore Corvette Club. The officers shall be President, Vice-President, Secretary, Treasurer, Officer-at-Large, Cruise Director, and Web Site Director.

Section 2 - Qualifications for Holding Office
Any active member is eligible to hold office in the South Shore Corvette Club after being a member for three (3) years. Life members are also eligible to hold office provided they continue to own a Corvette.

Section 3 – Nomination of Candidates for Office
Nominations for all offices shall be held yearly at the September business meeting of the Club. Any active or life member meeting the qualifications as described in Article IV, Section 2 above may have his/her name placed in nomination for any of the seven offices of the Club. A member may place his/her own name in nomination, or their name may be placed in nomination by any other active or life member in attendance at the September meeting. All nominations must be seconded by an active or life member other than the member making the nomination and the prospective nominee, prior to having his/her name placed on the ballot, must express a willingness to serve in the position for which he/she has been nominated.

Section 4 - Election of Officers
Election of officers shall be held at the Annual Meeting in October. All officers shall be elected by a majority vote. Voting shall be by paper ballot. Active or life members in good standing who are unable to attend the annual meeting, and who may wish to vote by absentee ballot, shall request same from the Secretary not less than five (5) days prior to the election meeting. Absentee ballots so obtained shall be submitted by mail via U. S. Postal Service to the South Shore Corvette Club, Post Office Box 368, Weymouth, MA 02188 in a sealed envelope clearly marked ‘BALLOT’. Ballots so marked and received in the mail on or before the day of the election shall be opened and counted at the election meeting along with the ballots of those present. Ballots shall be issued, collected and counted by a group of Tellers comprised of the Secretary and two other life or active members appointed by the Secretary.

4.1. Term of Office. Terms for all elected offices shall begin on first day of January following the election and shall run for one year until the last day of December. In the event that an officer resigns his/her position or otherwise becomes unable to perform the duties of his/her office, the President shall appoint a member of the Club who meets the qualifications for holding office to serve out the remainder of the term. Should the President be unable to complete his/her term, the Vice President shall inherit the position of President and shall assume the duties of the President for the remainder of the term, including appointing his/her successor from among the qualified members.

Section 5 – Term Limits
An Officer of the Club shall not hold any one office for more than four (4) years. The four year period may consist of continuous years in the office or may contain gaps between years, but in no case shall the cumulative years of service in any one office be more than four (4) years. In the event that there are no nominations made for an office at the September business meeting, the four year limit for the incumbent officer may be waived for a one year period by a simple majority vote of the membership present at that meeting.

ARTICLE V - DUTIES OF THE OFFICERS

Section 1 - Duties of the President

  • Provides leadership and direction relative to, and oversees the on-going operation of, the South Shore Corvette Club.
  • Schedules meetings and meets, at a minimum, once a month with Officers to discuss issues, events, and future activities of the Club.
  • Delegates various responsibilities to, and duties of, Officers; provides appropriate follow-up.
  • Is the single voice and representative of the Club when dealing with outside agencies, organizations and other clubs.
  • Prepares agendas for, and chairs the monthly business meetings with membership to keep them apprised of upcoming events/activities.
  • When warranted, puts out for vote to membership any suggested changes that would significantly impact the Club as a whole.
Section 2 - Duties of the Vice-President

  • Assumes the duties of, and represents the President in the President's absence.
  • Welcomes and introduces new members to the membership at meetings and events and provides them with a general overview of the Club’s operations and activities. Is responsible for issuing new membership packages.
  • Announces ‘New Rides’ to the membership whenever a member purchases a new, upgraded or additional Corvette.
  • Keeps an attendance log of attendees at each monthly meeting and the annual meeting.
  • Announces the winners of any raffles and contests that the Club may hold for its members from time to time
Section 3 - Duties of the Secretary

  • Maintains up to date annual membership list (roster) including name(s), address, preferred phone number, preferred email address, year and type Corvette(s) owned; and date joined. Provides an electronic copy of the roster to the membership annually.
  • Prepares an annual Calendar of Events for the year listing all planned activities of the South Shore Corvette Club and related Corvette activities in the region. Distributes electronic and/or paper copies to the membership.
  • Prepares new member packages for President and Vice-President to sign and distribute.
  • Distributes to the membership via e-mail all pertinent details and information on the Club’s planned or related events, shows, cruises, meetings, trips, etc.
  • Prepares drafts of letters, reports and other documents for President's approval and signature
  • Maintains custody of all Club correspondence, reports, records, communications and other Club documents.
  • Prepares the official Club ballot for the annual election of officers. The names of all nominees shall appear on the ballot in alphabetical order. The ballot shall also include blank space for write-in candidates.
  • Attends all meetings of the members and officers and records all meeting minutes and voting results. Meeting minutes shall be transcribed and submitted to the Officers for approval. Once approved, the minutes shall be filed in a book kept for this purpose.
  • Notifies the membership of the time date, place and other pertinent details of all upcoming meetings, events, activities, etc. as well as any information on member achievements, illnesses or deaths. Notifications shall be given by email or by whatever method the Officers of the Club determine to be most appropriate.

Section 4 - Duties of the Treasurer
  • Maintains custody of all bank statements, check registers, financial reporting and filing documents and other financial documents.
  • Has custody of all monies belonging to the Club.
  • Maintains a record of all debts and expenses incurred by the Club and makes all payments of the club's debts and expenses when so authorized by the President.
  • If required by the officers, gives bond. When a bond is required, it shall be at the Club’s expense.
  • Prepares and submits written and oral monthly and annual reports to the membership on the financial status of the Club. The reports shall include a categorical listing of income, expenses and balances

Section 5 - Duties of the Officer-at-Large
  • When so requested by the President, or in the absence of the President, by the Vice-President, temporarily fills any vacancy caused by the absence of any officer.
  • Maintains an adequate supply of paper goods, utensils, plastic-ware, etc. Coordinates same to meet the menus planned for monthly meetings or other Club activities as may be appropriate.
  • Informs the membership of available Club merchandise and coordinates all ‘Club Store’ activities, orders, clothing and other Club merchandise.
  • When requested, assists any of the other Officers in the process of conducting Club business.



Section 6 - Duties of the Cruise Director
  • Schedules, organizes, oversees and promotes the Club’s weekly warm weather ‘cruise nights’. Coordinates cruise night location, hours of operation and site set-up with hosting facility.
  • Is responsible for the safekeeping and use of the Club’s sound system, and other cruise night related equipment and materials.
  • Organizes and oversees the Club’s 50/50 raffles at each cruise night and at the Club’s monthly business meetings. Records and transfers the Club’s share of the raffle proceeds to the Club Treasurer.
  • Purchases and maintains an adequate supply of trophies, secondary cruise night raffle prizes or giveaways and cruise night tee shirts as may be appropriate.
  • Selects, and awards a trophy to, the weekly cruise night winner. Maintains a record of each weekly winner and records all of the winner’s pertinent information for their entry into the ‘end of the season’ final cruise night.
  • Oversees the ‘end of the season’ final cruise night where the weekly winners compete for first, second and third place prizes. Supervises the judging and the tallying of the votes and awards the prizes to the winners.

Section 7 - Duties of the Web Site Director
  • Responsible for development, design, maintenance, content and operation of the Club’s web site.
  • Obtains information on upcoming events from the Club’s Secretary for inclusion in the web site calendar.
  • Regularly updates the web site with news, photos, journals, reports, anecdotes or other items of interest regarding Club activities, members and/or Corvettes.
  • Shares information and postings with, and collects same from, any South Shore Corvette Club social media sites such as Facebook, Twitter, etc.
  • Ensures that the website, domain names, and annual fees for web hosting of the site are kept current.

ARTICLE VI – CLUB OPERATIONS
Section 1 - Appointment of Committees

The President shall from time to time form such committees as he/she finds necessary or desirable, and shall outline to the membership at a regularly scheduled business meeting, the authority (and limits thereof), duties, objectives and responsibilities of these committees. The President shall solicit members interested in serving, and shall appoint said members to the committee(s) to the extent possible.

1.1. Acceptance of Committee Assignments. - All reports or actions proposed to be taken by a committee must be authorized by a majority vote of the entire committee.

1.2. Termination of Committees - Committees so formed shall serve until such time as their assigned objectives and duties have been completed and accepted by the Officers of the Club, at which time the committee(s) shall be disbanded.

Section 2 – Organization of Club Activities

Club activities shall consist of planned club dinners, house parties, social events, static cruise nights, car shows, visitations, day trips, vacation road trips, Corvette gatherings and all other events for Corvette owners. Any member of the Club may propose a Club activity by submitting a description of the event, location, date and time, and any other pertinent details.

2.1. Officers Approve Proposed Activities. All proposed Club activities shall be reviewed by the Officers at the monthly Officers Meeting and if acceptable by two-thirds vote of all officers present, shall be placed on the Club’s Calendar of Events and the Secretary shall be instructed to provide the membership with a timely announcement of the events or activities.

2.2. Non Discrimination. Club activities shall not discriminate against any member based on race, religion, gender, age or sexual orientation.
Section 3 - Road Rules
During any planned road trip, (caravan) by the Club:

  • The President, or in his/her absence, the senior officer shall appoint a trip captain to organize and oversee the caravan. The trip captain shall be responsible for assigning lead car(s) and tail car(s) and holding a driver’s meeting just prior to leaving to advise participants of routes, directions, possible traffic concerns, planned rest stops and any other relevant information.
  • When more than 12 vehicles are in the caravan, they shall be split into two or more groups of no more than 10 vehicles; each with their own lead and tail car.
  • Lead and tail cars shall be capable of communicating with each other relative to accidents, break-downs or gaps that develop between cars in their group.
  • Drivers shall at all times be courteous to other motorists and pedestrians, representing the South Shore Corvette Club in a positive light.
  • All cars shall abide by the posted speed limit and all other applicable traffic laws.
  • Drivers shall to the extent possible, maintain single file behind the lead car and shall keep a proper distance between the car in front of them.
  • Before departing on a trip, the rules shall be brought to the attention of all present.

3.1. Failure to Comply with Road Rules. Any member breaking the rules may be sanctioned by the trip captain and may be prohibited from participating in Club driving events.

Article VII – FISCAL YEAR
Section 1 - Fiscal Year

The fiscal year of the Club shall be from January 1 to December 31, coinciding with the calendar year.
Article VIII – PERSONAL LIABILITY

Section 1 - Personal Liability
All persons or corporations extending credit to, contracting with, or having any claims against the Club or the officers, shall look only to the funds and property of the club for payment of any such contracts or claims or for payment of any debt, damage, judgment or decree.


Article IX – AMENDMENT TO THE BY_LAWS

Section 1 - Amendment to the By-Laws
A majority of the officers of the club, or any ten active and/or life members in good standing may, by written proposals submitted to the Secretary, propose an amendment to the By-Laws. Upon such proposal being made, a copy thereof shall be submitted to the membership by the Secretary. The notification shall include an explanation of the changes being proposed and the justification therefore, should the proposers of the amendment(s) wish to provide same; and information on where and when the proposed amendments will be voted on. If a two-thirds majority of the members present and qualified to vote, vote in favor of the proposal at the designated time and place, the proposed amendment shall thereby be approved and adopted.


ARTICLE X – PARLIAMENTARY AUTHORITY
Section 1 – Roberts Rules of Order

The rules contained in the current edition of Roberts Rules of Order, Newly Revised, shall govern the Club in all cases to which they are applicable and in which they are not inconsistent with these By-Laws and any special rules of order the Club may adopt.

(Note: Robert's Rules of Order is a guide for conducting meetings and making decisions as a group. Their purpose is “to enable assemblies of any size, with due regard for every member's opinion, to arrive at the general will on the maximum number of questions of varying complexity in a minimum amount of time and under all kinds of internal climate ranging from total harmony to hardened or impassioned division of opinion”.)

Section 2 – Appointment of a Parliamentarian
In those instances, where Roberts Rules are applicable or appropriate to conduct debate, the President shall appoint a member to act as the moderator who shall be responsible to ensure that all matters under consideration are thoroughly and appropriately discussed and debated in accordance with Roberts Rules to the satisfaction of the majority of the voting members.

ARTICLE XI – DISSOLUTION
Section 1 – Dissolution

If, in the opinion of a majority of the Officers, the Club is in such dire straits financially, legally or otherwise that these circumstances dictate that it is advisable for the South Shore Corvette Club to dissolve, the Secretary shall be instructed to give written notice to the membership of said circumstances and opinion, and to give formal notice of a proposal to dissolve at the next regularly scheduled meeting of the Club. Said proposal shall be voted on at the next regularly scheduled meeting following the issuance of formal notice. Dissolution of the South Shore Corvette Club will require a 2/3 majority vote of the entire membership of record. Failure to receive a 2/3 majority vote will result in the South Shore Corvette Club continuing to operate in accordance with these by-laws.

Section 2 – Disposal of Club Assets
All assets of the Club shall be auctioned off in a private auction open only to Club members. Any funds remaining in the Club’s treasury, upon settlement of any outstanding debts, shall be donated to the National Corvette Museum.

Last amended: July 27, 2017